Your practiceruns on meetings.Shouldn't they runthemselves?
Schematic replaces email ping-pong and double-booked site visits with a single scheduling engine wired to your project phases — from SD through CA.
22s
avg booking time
0
double-bookings
340+
studios onboarded
340+ studios already running on Schematic
Active Projects
Q1 2026 — 14 Projects
SD
Site Visit
DD
Client Review
CD
Planning Auth
CA
Crit Session
DD
Contractor
SD
Intake Call
Next 24 Hours
Meridian Tower — Site Visit
CD phase
Holloway Residence — DD Review
DD phase
Planning Authority — Permit Mtg
SD phase
Crit Session — Studio All-Hands
CA phase
Spec Sheet
The gap between then and now.
Four pain points every architecture studio recognizes. Side by side with what they look like inside Schematic.
Consultation Intake
SD / Pre-Design
Before Schematic
The Email Spiral
- 3–5 days of back-and-forth to find a slot
- Client drops off mid-thread, restarts cold
- No intake form, notes live in Gmail drafts
- Double-booked when DD review shifts
4.2 days
avg time to book one intake call
With Schematic
One Link, Done
- Client self-books in 22 seconds via branded link
- Intake questionnaire collected before the call
- Auto-syncs to project phase in Schematic
- Conflict-checked against all active projects
22 sec
avg booking time, zero back-and-forth
Contractor Coordination
DD / CD Phase
Before Schematic
The Group Text Problem
- Structural, MEP, and civil on separate threads
- Site visit time decided by whoever replies last
- No-shows with no automated follow-up
- Rescheduling restarts the whole chain
2.1 hrs
lost per week per associate to contractor scheduling
With Schematic
Multi-Party, One View
- All consultants see phase-linked availability
- Site visits auto-blocked for travel buffer
- 48-hour automated confirmation reminders
- Rescheduling propagates to all parties instantly
0 hrs
manual coordination — fully automated
Planning Authority Meetings
SD / Permit
Before Schematic
The Calendar Gamble
- Council slots filled weeks out, no waitlist logic
- Principal manually checks availability each time
- Meeting prep documents emailed separately
- Rescheduled by council with no auto-notify
11 days
avg lead time to confirm a planning meeting
With Schematic
Phase-Timed Automatically
- Schematic monitors council calendar for openings
- Books the earliest slot aligned to permit phase
- Prep checklist attached to confirmation email
- Council reschedules trigger instant team alerts
3 days
avg lead time with automated slot monitoring
Internal Design Reviews
DD / CA Phase
Before Schematic
The Crit Session Chase
- Associate sends Doodle, waits 48 hrs for responses
- Principal unavailable — meeting pushed again
- No connection to project milestone dates
- Crit notes in a shared doc nobody updates
2 hrs/wk
per associate lost to internal scheduling overhead
With Schematic
Milestone-Locked Reviews
- Crit sessions auto-scheduled at phase milestones
- Principal's protected focus blocks respected
- Review date locked to deliverable deadline
- Action items captured and linked to next phase
8 min
avg time to lock a crit session across the studio
By The Numbers
Evidence, not promises.
Average booking time
From link open to confirmed slot
Double-bookings
Across all active projects
Studios onboarded
Across 12 countries
Hours saved per week
Per associate architect
Confirmation rate
With automated reminders
Faster phase transitions
SD → DD → CD → CA
"We cut our weekly scheduling overhead from 9 hours to under 45 minutes. Every contractor, every planning meeting, every crit — one system, zero chaos."
Nadia Chen
Principal — Chen & Holloway Studio, San Francisco
Integrations
Fits into your existing
stack in 4 minutes.
Schematic reads your existing calendar, imports project phases from your BIM tool, and starts blocking time correctly — no migration, no manual setup.
Live Demo
Connect your Google or Outlook calendar and see how Schematic would reorganize your next 30 days by project phase.
Read-only preview. No data stored. No account required.
Google Calendar
Outlook / M365
Apple Calendar
Zoom
Microsoft Teams
Revit
ArchiCAD
Procore
Get Started
Your practice in full command.
Three fields. No friction. We'll show you what Schematic looks like inside your specific practice size and toolset.